By Susan de la Vergne
Technical professionals and engineers tell me the one thing that really bothers them about the whole business of writing is how messy it is. There’s no one right answer to anything. You can phrase something this way or that way, and either one is good. You can organize your subject matter one way or a different way, and both are right. All that nuance: so annoying! For people who prefer that one problem have one solution (math, for example!), writing, alas, isn’t prescriptive.
But wait! There is one aspect of writing that is rule-governed and is relatively inarguable. And what is that? Punctuation!
Oh, don’t groan. I know the word makes you think of the most tedious lessons of high school English, but I want you to take a fresh look. Do you like rules and formulas? Do you like deterministic answers? Does ambiguity bug you? Then mastering punctuation is an aspect of writing where you can shine!
Of course you may have to re-memorize whatever it is you’ve forgotten from high school English. Here are a few simple rules to get you started:
1) Periods and commas go before closing quotation marks.
The vendor said, “We can help you,” but I didn’t believe them.
Notice where the comma is—before the quotation marks, not after them.
2) Periods go inside parentheses only when the entire sentence is contained within the parentheses.
The project team promised to deliver early. (It was unfortunate they couldn’t do it.)
3) When you use a period in the middle of a sentence after an abbreviation, always follow it with a comma.
After the explosion, there were scraps of metal, pieces of glass, etc., all over the floor.
Those are three very simple rules you can adopt right now and use forever. You can depend on them because, unlike phrasing and diction and paragraph structure which are far less systematic, punctuation is rule-governed.
Drop in somewhere like Purdue’s Online Writing Lab http://owl.english.purdue.edu/owl/ and remind yourself of the rules. Or, if you’d like to make a more serious commitment, subscribe to the online Chicago Manual of Style, http://www.chicagomanualofstyle.org/home.html, where you’ll find answers about the particulars of writing to questions you never imagined existed.
Punctuation rules are much easier than most of the calculations, methods, algorithms and formulas you’ve conquered previously. Once you brush up your punctuation, you’ll have taken an easy step towards improving your writing.